A. Accommodations, Timeframes and Payments
1. The Collegio gives board & lodging accommodations to the following Priests:
a. Residents: They stay for the whole academic year or for one semester. Non-student priests may stay by special arrangement.
b. Guests: They stay three months or less, space permitting. Those who stay for ten days or less may avail of laundry service only with expressed approval from the Rector.
2. The Collegio has the following timeframes for payment:
a. Annual (School Year): from October to June.
b. First semester: from October to mid-February.
c. Second semester: from mid-February to June.
d. Month: 20 to 30 days. Half-month: 11 to 15 days.
e. Day: Any part of a day.
f. Note: Rates for these timeframes factor in all school breaks (Christmas, semestral, Easter, long weekends, personal options, etc.), for which no discounts are given when the Priest is away, since the rooms concerned remain reserved during those periods.
3. Payments may be made to the Procurator, or in his absence, to the Rector. Rates and modes of payment:
a. All payments are made in Euro. Those with US Dollars or other currencies are to kindly exchange them first to Euros elsewhere (not with the Collegio Procurator).
b. Accounts should be settled as soon as possible, not later than the end of the selected timeframe. Residents supported by funding agencies are expected to submit their checks as soon as these arrive (normally around November and March). All should satisfactorily settle their accounts before leaving the Collegio definitively.
c. Collegio Priests pay the following rates (note: the Philippine Bishops commit themselves to subsidize the Collegio, hence, non-Filipinos are asked a corresponding additional contribution):
i. Annual: €7,000 (€8,000 for non-Filipinos).
ii. Semestral: €3,500 (€4,000 for non-Filipinos).
iii. Monthly: €800 (€900 for non-Filipinos).
iv. Half-month: €400 (€450 for non-Filipinos).
v. One day: €40 with complimentary breakfast, lunch and dinner. They should kindly inform the Procurator or the Rector one day before if they intend to eat lunch and/or dinner at the Collegio.
4. For the summer months of July, August and September, which are not included in the annual and semestral rates:
a. Every Resident priest may, as a privilege, avail of five days’ free board and lodging (for example, in transit from one place to another). In such cases, they will be assigned their own rooms, or if it is occupied by a Guest, then another room.
b. Beyond those five days, we ask for a donation of €40 per day including meals, or €30 per day with breakfast only. These are special rates for Collegio Residents.
c. For those who wish to stay at the Collegio for longer periods during summer, the monthly rates apply.
d. Please inform the Procurator or Rector by email or sms at least some days before you come on those months.
5. Room transfers are not allowed, except for special reasons to be determined by the Administrators.
6. The phones in our rooms can receive calls passed from the Portineria. They also function as intercoms by directly dialing the corresponding room number you wish to reach.
7. Unlike computers and printers which are considered as tools needed for studies, personal appliances such as televisions, microwaves, refrigerators, and the like are not covered by the board and lodging fees. Hence they will be charged additionally, as determined by the Procurator.
8. Please refrain from using short pants or sleeveless shirts, as well as clothes for sleeping or sports (except during sports period), when in the ground floor and basement areas, as well as in the upper floor corridors when there are guests, even at night. While the Collegio is our home where we should feel comfortable, it is at the same time a Pontifical institution and semi-public, and once outside the privacy of our own rooms, we need to consider the different sensitivities of priests and guests alike (e.g., for some, shorts and sleeveless in public might be acceptable, but for others not).
9. All should exert utmost effort to finish their studies on time, within the usual number of years to finish the program.
The Episcopal Commission shall periodically review and regulate the standard number of years the students may continue residing at the College on the occasion of their studies in Rome (Ordinances II, 6).
a. The “usual” duration refers not to the maximum allowed by the university, but rather, for the Licentiate, to the number of years the subjects may be finished assuming one takes the normal number of courses per semester (for example: 2 years for most of STL, 3 years for JCL, PhL, Communications, Biblical Theology, 4 years for SSL, etc.), and for the Doctorate, 2 or 3 years, depending on the program.
b. In general, students will be allowed to extend for a maximum of one more year beyond the usual duration of their course, unless special circumstances (health, some other urgent assignment from the Bishop, etc.) suggest a further extension (that is, an overstay). Every semester of such an overstay beyond one year requires a written approval from the Bishop and the Rector, and subject to room availability.
c. In case of room shortage (also considering that some rooms are allotted as guest rooms, and hence unavailable for student residents), applicants will have priority over those overstaying.
B. Care for Rooms and Facilities
1. When the student priest is out for weeks or months (for example, during summer), in which he does not pay, he is required to put his room in order before he takes such extended leave. This is not only for purposes of safety and repairs, but also to make the room available for Guests, who are entitled to a room they can call their own, with decent accommodations and without clutter, for which they make a donation.
a. Personal belongings should be placed in the upper cabinets, or in presentable baules (but not cardboard boxes). The lower part of the big cabinets, and the night tables, should be emptied.
b. The bathrooms, desktops, tops of bookshelves, and the room itself in general should be totally cleared. Book shelves should be presentable as well.
c. Other items not properly kept as indicated above shall be disposed of.
2. Kindly leave your keys with the Procurator or at the porter when you go for extended breaks.
3. The Collegio is not responsible for any items lost. Please note that Collegios are especially prone to break-ins by outsiders during summer, since they know that many leave. Hence, do not leave any valuables behind: documents, money, electronics, etc.
4. Residents are responsible for the furniture and fixtures in their respective rooms. Transferring said items from one room to another should be with prior permission from the Procurator or Rector, who will grant such permission only for valid reasons. Residents will be charged for the missing or destroyed furniture and fixtures upon their final departure from the Collegio.
5. Residents should kindly inform the Procurator in writing of the repairs needed in their respective rooms or in any other area.
6. Since labor and materials to do repairs in Europe cost a lot, kindly take care not to scratch or damage the rooms’ surfaces, especially in moving furniture or luggage. Do not use nails, tacks, pins, tapes, etc. on any concrete, metal, wood, tile or other surfaces, whether in the bedroom or bathroom, as doing so will damage or scratch the surfaces, or leave adhesive substances that will accumulate dust difficult to remove. Electrical or water lines imbedded on the walls might also be hit, causing short circuits or leaks. The doors have been intentionally left free of hooks, as they are unable to support load; besides, their surfaces have a special heat-treated lamination, and just to patch up scratches or nail or screw holes, they need to be brought to a laboratory, probably costing hundreds of Euros for the labor and materials.
7. Residents are not to give out or lend any copy of any Collegio key to any other person, as doing so affects the whole Collegio’s security. Losing a key will require a change of locks and multiple copies of keys, all of which will be charged from the one who lost it.
8. The Collegio, like many other buildings nowadays, should be kept smoke-free indoors. Smokers may smoke instead on the third floor veranda (outside the corridor), the garage area, or outdoors.
C. On Summer and Other Breaks
1. For student priests going on pastoral work, conferences or visits, and plan to sleep outside the Collegio for one or more nights, kindly email the Rector your trip schedules, along with the address, email and contact numbers of the persons or institutions you will be staying with. This is needed in case you are unable to reply to your own emails or celfones. If you are not yet sure of your final schedules and/or destinations, please indicate them as tentative, and update the Rector when you have the definitive data.
2. The Collegio Administrators highly discourage priests from staying during extended periods in private homes or apartments together with families who are not one’s own relatives. While this would represent some savings, and the families normally say they are most willing to host priests, it would still mean some prolonged burden for the host family. Not to be discarded too are possible misunderstandings and misconceptions of all sorts, with consequences that could go beyond control, on the part of others, especially when there are minors or young ladies in the home. This is especially so now, that the sensitivity of the public, whether positive or negative, regarding priests is on the rise. Staying instead in a parish or convent is highly recommended, and would definitely help assure one of an ambiance more suitable for daily Mass, prayer, studies, pastoral work and other demands of the Priestly ministry.
3. Kindly clarify all your enrollment procedures around May, and definitely before you leave for your summer break. Some universities require online enrollment, or a personal appearance, etc. Kindly inform the Rector if he needs to do some special intervention (e.g., signature and seal, online confirmations, etc.).
4. Pontifical Universities have synchronized their start of classes every year, on the first Monday after October 1.
5. The Collegio Annual Retreat is typically from Thursday (leave Collegio after breakfast) to Sunday (leave retreat house after breakfast) of the week before classes start in October. It is part of our Collegio Calendar, hence kindly plan your summer break early.
a. Please be back at the latest on the Monday before start of classes (for example, by September 25 Monday if classes start on an October 2 Monday). This will allow you to finish your enrollment procedures on the Tuesday and Wednesday before the retreat, and to get over jet lag to maximize your retreat days.
b. For those who have Sunday Masses in Filipino Communities, please note the estimated time of arrival in Rome coming from the retreat, to determine whether you could still say the Sunday Mass in the Community, or have to look for a substitute as in the summer months.
D. For those Ending their Stay at the Collegio
1. For those leaving definitively in June, your rooms could be assigned to newcomers towards the end of June. If you are still around, and especially if you have already packed or shipped your things, you may opt to volunteer to transfer to another room, to give way to the newcomers so they can settle down in their new life, without having to be assigned to a temporary room.
2. For those who need to stay at the Collegio during the month of October (and/or a bit earlier or later), but will no longer enroll for first semester studies, you will be assigned a room different from the one you have been using. This is to give priority to those who will be staying here the whole year or semester.
a. In case you need to leave some things behind for use on October, kindly pack and label them, and put them all in an area to be designated by the Procurator towards the middle of June. Please do not leave anything behind in your current room, to give way to the newcomers, or elsewhere.
b. In case of some special event around October, those not enrolling in the first semester might have to share rooms with others, to give way to the Bishops and perhaps their close associates.
3. We suggest that you ship your things back home some early. This way you will have them there before you arrive. You may leave recyclable clothes at the laundry, or donate unneeded items to other priests or the Collegio. In particular, please do not leave any baule or box anywhere in the Collegio (basement, library, garage, rooms, etc.).
E. On the Sisters’ and the Personnel’s Quarters
1. The Sisters’ Quarters on the third floor and their Refectory in the Basement are parts of their Convent area, to which they are entitled exclusive access, and hence are strictly off-limits to Residents. Entry into these areas requires the express permission of both their Local Superior and the Collegio Rector.
2. Similarly, out of respect for the privacy of the Personnel, their rooms below the Main Chapel Sacristy are off-limits to Residents. Kindly avoid stationing yourselves (prolonged conversations, eating, games, etc.) immediately outside their rooms as well, to assure them of maximum privacy.
3. The Sisters and the Personnel should likewise not station themselves in the Priests’ corridors or enter the Priests’ rooms, unless a specific task of theirs demands doing so.
F. On Visitors
1. Visitors are ordinarily to be entertained at the lobby or Visitors’ Parlor. Kindly refrain from chatting with your guests in the TV room, to allow others to watch a television program should they wish.
2. To maintain a space where we all could always be assured of peace and silence, necessary for our prayers, studies and rest, visitors are not allowed in the first to the third floors.
a. For special cases in which a visitor needs to go to a room (e.g., asking an outsider to help carry heavy things from the room, or fixing a printer), kindly have the courtesy of informing the Rector, or in his absence, any other Administrator.
b. If some outsiders wish to help a priest in some other task, please use the ground floor areas rather than one’s room.
3. Under no circumstances may a minor or a lady visitor be brought to one’s bedroom, unless they are one’s mother or sibling (not even first cousins or more distant relatives).