A. FOR THE POSTA: PREPARATION
1. From any Posta Office: ask for a “Kit per il Permesso di Soggiorno”. Using black ink, fill up only the module with 8 pp. (see samples for newcomers and oldtimers– but note that starting 2017, DO NOT PUT YOUR MIDDLE NAME ANYMORE IN ANY ITALIAN DOCUMENT, just your complete first name and last name.
Also fill up the reddish payment form (half sheet lengthwise). The samples in the links above might show outdated amounts, so make sure to indicate the correct amounts (based on the Questura’s website):
> for Motivo Studio visa (as of January 2017 = €110.46)
> for Motivo Religioso visa (as of January 2017 = €130.46)
You may set aside all the other sheets found inside the Kit, but bring them along during the submission of documents to the Posta, just in case.
2. Note that in making photocopies of any document, if the document has information of both sides (back to back), then the photocopy should also be back to back. That is, do not use two separate sheets, but just one sheet of paper, just like the original.
3. From the PCF Rector: ask for a “Dichiara”. Double check the data, make sure it has his signature and theCollegio seal, and that the text corresponds to your Visa (either Motivo Studio or Motivo Religioso).
Bring the Rector’s Dichiara to the Congregation for the Clergy, and ask them to stamp a “NULLA OSTA” on the Dichiara. Leave a copy of the Dichiara with them, and pay the corresponding fee (€5.00). They open from Mondays to Fridays, 10 a.m. to 1 p.m. only. No need to bring the document to the Secretary of State.
[AFTER WHICH, PREPARE ONE PHOTOCOPY FOR THE POSTA]
4. From your University (for those with MOTIVO STUDIO visas only):
a) NEWCOMERS: your pre-enrollment certificate you received earlier and used to apply for your visa, stamped by the Italian Embassy and returned to you back home. [PREPARE ONE PHOTOCOPY FOR THE POSTA]
b) NEWCOMERS: the day after arriving Rome, ask for an enrollment certificate from your university. If the University does not process enrollments yet, the certificate may be similar to the preenrollment, but addressed NOT to the Italian Embassy back home, but to the Questura di Roma, and should state towards the end something like, “Il presente certificato viene rilasciato per ottenere il permesso di soggiorno”. [PREPARE ONE PHOTOCOPY FOR THE POSTA]
c) OLDTIMERS RENEWING OCTOBER TO MAY: ask for an enrolment certificate for the current school year, which indicates that you have passed at least two exams in the previous school year, and which contains a copy of your grades. [PREPARE ONE PHOTOCOPY FOR THE POSTA]
d) OLDTIMERS RENEWING JUNE TO SEPTEMBER, OR SCHEDULED FOR THE QUESTURA ON THOSE MONTHS: ask for an enrollment certificate for the school year that is ending, which indicates that you have passed at least two exams in the previous school year, and which contains a copy of your grades. In addition, the enrollment certificate should indicate that you are enrolled for the following school year. If the University does not allow enrollment yet, then ask for a certificate stating that you are pre-enrolled for the following school year, and that, “Il presente certificato viene rilasciato per rinnovare il permesso di soggiorno”). Please note that most University Offices are closed the whole month of August; hence, be sure to get your enrollment certificates outside that month, and that the certificates contain the data as stated in this paragraph; leave enough days’s allowance, in case you need to obtain a new or a modified enrollment certificate. [PREPARE ONE PHOTOCOPY FOR THE POSTA]
e) OLDTIMERS WHO NO LONGER HAVE ANY SUBJECTS (“FUORI CORSO”) IN THE CURRENT SCHOOL YEAR (OCTOBER TO SEPTEMBER): ask for an enrolment certificate that states that you are enrolled, that you have already completed all your courses in the previous years, and that you need to remain in Rome to do your thesis writing or other requirements. The certificate should state that you are “FUORI CORSO”.
f) NOTE: no need to bring the university certificates to the Congregation for Catholic Catholic Education or Secretariat of State.
g) NOTE: The Certificates should be in Italian, not in English or some other language.
5. Photocopy all your passport pages with information.
6. Prepare some 170 Euros, preferably in different bills and some coins, to facilitate payment.
B. FOR THE POSTA: SUBMISSION
1. Bring all the above documents. Put the photocopies you prepared, along with the 8-page module and the payment form, in the Kit’s original envelope. Put the originals and your Passport in another envelope. DO NOT SUBMIT any original document to the Posta!!! The Posta needs only the photocopies, while the Questura will need the originals around a month later.
2. Drop by any Tabacchi and buy the Marca di Bollo (documentary stamp). The amount indicated on the top part of the Kit’s first page might be old, so ask the Collegio Rector for the current amount.
3. Proceed to the Poste Italiane near the Cornelia Metro Station and get your number (chose the correct letter for “Sportello Amico”, which processes the Permesso di Soggiorno). The Posta usually has a dedicated counter for Permesso di Soggiornos, so when your number is called to a non-dedicated counter, you might be redirected to the dedicated counter.
4. Submit your kit to the counter when called. Give them the Kit’s original envelope containing the photocopies, and give them your passport as well. They will copy your data into the computer, get your payments, and make you sign some sheets. Ask the Posta to schedule you at the Questura at VIA DEL MASCHERINO, which is near the Vatican and is in charge of priests and religious. Otherwise you might end up in a different Questura, and you will be rescheduled a month or more later.
5. The Posta will give you the following (keep a photocopy in a safe place):
a) A schedule for the fotosegnalizzazione (fingerprinting) which you will sign. Make sure it states VIA DEL MASCHERINO. If it turns out that the sheet does not direct you to VIA DEL MASCHERINO, you need to go to the Questura office at VIA DEL MASCHERINO, to ask for a new appointment.
b) Part of the reddish payment form you filled up earlier (on which they print the amount you paid).
c) The Poste Italiane receipt that states ASSICURATA in light brown, and which contains your Password and User ID.
C. FOR THE FOTOSEGNALIZZAZIONE (FINGERPRINTING) AT THE QUESTURA
1. On your scheduled day for the fotosegnalizzazione at the Questura, go early, like 8 a.m., bringing the documents listed below (the number of photocopies indicated includes a set for your personal file). Paper clip, don’t staple, the documents in this manner: original, then the photocopies behind the original. Indicated below are the number of photocopies for newcomers; while for renewing oldtimers, only one photocopy is needed (but still, you might wish to bring extra in case there are sudden changes of policies). Place everything in a closed folder, and in the following order:
a) Your appointment letter given at the Posta (or emailed or mailed from Questura, if schedule was moved) [3 PHOTOCOPIES, 1 of which is for your personal files].
b) 4 passport size fotos with white background. if you still don’t have them, there’s a machine in front of In Grande, or at the Ottaviano Station.
c) Dichiara from Collegio Rector (make sure it contains the Collegio email address, and ask for a “NULLA OSTA” stamp from the Congregation for the Clergy) [3 PHOTOCOPIES, 1 of which is for your personal files].
d) Two receipts issued by the Posta [3 PHOTOCOPIES, 1 of which is for your personal files].
e) Passport [3 PHOTOCOPIES of all pages with information, all to be given to the Questura; no need for a copy for your personal files since you have the original passport].
f) ALL OLDTIMERS: Existing Permesso di Soggiorno [3 PHOTOCOPIES all to be given to the Questura; no need for a photocopy for your personal files, since you keep the original].
g) OLDTIMERS WITH MOTIVO RELIGIOSO VISA ONLY (AND ONLY THOSE WHO FIRST ARRIVED IN ITALY AFTER MARCH 2012): 30 Punti earned under the new system [3 PHOTOCOPIES, 1 of which is for your personal files]. No need to submit if you do not have this.
h) OLDTIMERS WITH MOTIVO STUDIO VISA ONLY: Passing grades in at least two subjects [3 PHOTOCOPIES, 1 of which is for your personal files].
i) OLDTIMERS AND NEWCOMERS WITH MOTIVO STUDIO VISA ONLY: School enrollment [3 PHOTOCOPIES, 1 of which is for your personal files].
j) NEWCOMERS WITH MOTIVO STUDIO VISA ONLY: your pre-enrolment stamped by the Italian Embassy back home [3 PHOTOCOPIES, 1 of which is for your personal files].
k) Any other documents required.
l) NOTE: BE SURE TO KEEP THE SET OF THE PHOTOCOPIES FOR YOUR PERSONAL FILE.
2. Again, note that in making photocopies of any document, if the document has information of both sides (back to back), then the photocopy should also be back to back. That is, do not use two separate sheets, but only a single sheet of paper, just like the original.
3. After submitting the documents at the counter, you will be asked to return to the waiting area. Then, when your number or family name is called, go out to the sidewalk, turn right, and enter first open door at your right, where you will see policemen in white inside. This is the fingerprinting area (fotosegnalizzazione). After your fingerprinting:
a) ask the Police when the Permesso di Soggiorno will be ready (usually after two months); and,
b) go back to the first office and check the posted schedule in releasing the Permesso di Soggiorno (usually in the afternoon of most weekdays, or even Saturday morning).
D. MONITORING THE RELEASE OF YOUR PERMESSO DI SOGGIORNO
1. To see your application status, visit the Polizia di Stato website. Enter the CODICE ASSICURATA appearing on the sheet you signed from the Posta, which is the same as the PASSWORD appearing in the brown receipt you got from the Posta (do not include the dash, just the numbers). Keep this website information handy, in case you are questioned by the police (spot checks, airports, stations, etc.) regarding the status or even authenticity of your Permesso di Soggiorno renewal.
2. Depending on the season, your Permesso di Soggiorno could be ready as early as a month or so after your fotosegnalizzazione, sometimes even if this is not yet reflected on their website.
3. To claim your Permesso di Soggiorno, go to the Questura on the days they indicate.
E. WHEN LEAVING ITALY FOR GOOD
The insruction in the past was for us to surrender the Permesso di Soggiorno with the police at the airport, when we leave Italy for good. THIS HAS CHANGED!!!. Rather, keep the Permesso di Soggiorno with your other files. The Italian police might ask for it in case you return to Italy and have to apply for Soggiorno again in the future. If you don’t have it with you in those cases, you could be required to undergo a 3-hour ordeal of filing a “denuncia” (Police Report) stating that it was lost.
NOTE: University and Questura requirements may vary any time. Though the checklists on this website try to be as complete as possible, each student is ultimately responsible in completing the requirements. Please inform the Rector of any errors or changes in these requirements. (v. 160604)