MONEY IN: Cash and Direct Debit

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1. When presented with Cash or Direct Debit record

  • +NEW >SALES RECEIPT
  • DONOR: must be in the list, otherwise add
  • SALES RECEIPT DATE
  • =================================
    PAYMENT METHOD: Cash
    DEPOSIT TO: Undeposited Funds
    ==========
    PAYMENT METHOD: Direct Debit
    DEPOSIT TO: the corresponding bank account (usually IOR03)
    =================================
  • SERVICE DATE: is optional
  • PRODUCT/SERVICE: must be in the list, otherwise add
  • DESCRIPTION: what you want to appear in Receipt
  • QTY is optional: e.g., for monthly payments
  • RATE is optional: e.g., for monthly payments
  • AMOUNT: put this, if not automatically computed from QTY and RATE
  • ATTACHMENTS: is optional
  • SAVE AND CLOSE

2. When a funding agency pays for a student

  • issue receipt to the funding agency as above (not to the student).
  • [IN PROGRESS]

3. Notes

  • Students’ board and lodging should ideally be paid in full for the year or semester via bank transfer rather than cash.
  • Funding agencies should ideally deposit to PCF only the amounts for board and lodging. Tuition fees, medical insurance, pocket money, etc., should be given directly to the student himself.