VIII. Outsider Groups’ Use of Facilities
1. The Collegio could normally lend only the Main Chapel and Main Lobby to lay organizations, on Sundays outside examination periods, and strictly for activities with a religious component. This guide for such use is regularly updated by the Administration, a copy of which is available on the Collegio website (the link to which should be emailed to the requesting group), and includes indications such as time frames, areas they may enter, care for the facilities, cleanliness and trash disposal, appropriateness of dress and presentations, accessible areas, respecting the student’s privacy and silence, etc. To decorate the venue, they may come early on Sunday morning (before or after the 8:00-8:45 am Collegio Mass), but not on Saturday; this is to assure our Priests of the much-needed silence for their prayers, study and rest, given that they have classes Monday to Friday, and pastoral ministry on Sundays.
2. The Collegio grounds, including the sports facilities, are not habitually open to the public. This is because the Collegio is not registered as a public commercial entity, and is not authorized to serve as a venue open for regular booking by the public in the same way as hotels and other commercial centers are. (On the other hand, officially recognized by the Italian Government as a Church institution, the Collegio may welcome outsiders for religious activities.)
a. If ever outsiders use the grounds or sports facilities, it should be with the participation of a good number of Residents, and in the spirit of assisting the Residents keep themselves physically fit.
b. Such use should avoid giving the impression of using the Collegio as a venue for an organization’s activity,(rather than an activity of the Collegio).
c. Along these lines, for example, friendly games with a good number of Collegiopriests involved may be organized, but not matches among different organizations (with practically no Collegio Priests participating), or activities of an organization served by a Collegio priest.
3. The following are not allowed for outsider lay communities using Collegiofacilities: alcoholic drinks, camp fires, and indoor games (to preserve the atmosphere of prayer, study and rest for the Residents).
4. Requests from groups of priests or religious will be assessed on a case to case basis. These groups should always be accompanied by their Chaplain, and the activities should not coincide with major activities organized by the Sentro Filipino Chaplaincy of Rome, in which all communities are invited.
5. Any use of the facilities by outsiders requires the express permission of the Collegio Rector, who is ultimately responsible for the Collegio, including vis-à-vis the Italian civil government.