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11-QBO Receipts for Donations

  1. Create, Sales Receipt, with the following information.
    • Sales Receipt Date: current or donation date.
    • Payment method: Check, Cash or Bank Transfer (Zelle, etc.).
    • Reference Number, for checks: Bank and check no.
    • Deposit to: “1100 Undeposited Funds”.
    • Service Date: date of check or cash donated
    • Product/Service: Donation
    • Class: leave blank, as these are for expenses.
    • Deposit the check (online) or the cash (in bank). This will be reflected in the bank feed and imported into QBO.
  2. Create, Other, Bank Deposit.
    • Account: bank where the funds were actually deposited (or Cash On Hand if needed for expenses on hand).
    • Date: when the deposit was made (same as in bank statement).
    • Currency: must match the bank’s currency.
    • Tick boxes of Sales Receipts to be deposited.
    • Save and close.
  3. Regularly Match Bank Deposits you made in QBO (previous step) with the deposit amounts from linked bank accounts (which automatically appear in QBO) – whether cash, check or bank transfer such as Zelle.