< Back

Telephones (also to open gate and lobby glass door)


  • Incoming calls from outside Collegio and gate intercom are simultaneously directed to the six cordless phones (local 402). The base is located in the office.
  • The cordless phones also serve as numbered intercoms, and are located, at:
    • 1 = Rector’s Office
    • 2 = Economus’ Office
    • 3 = Spiritual Director’s Office
    • 4 = Portineria
    • 5 = Refectory
    • 6 = Kitchen
  • To call from one cordless to another: press Int, then the Intercom no.
  • To pass on outside line from a cordless…
    • … to a room: long press zero (for “R” to appear), then the room number
    • … to another cordless phone: press Int, then the other cordless number
    • … to the fax machine: *5, or just press the fax machine’s “Start” button.
  • When leaving the Portineria, the Porter either brings the cordless phone with him (if within range), or asks the Sisters to watch out for calls.
  • Outside the Porter’s working hours, the Administrators, Sisters or students take turns in manning the cordless, which can reach the various parts of the building and outside.
    • The fax machine (also local 402) is located in the office, while the Portineria centralino (local 400, but diverted to 402) is used only to program the phone system.
    • To lock or unlock a cordless phone, long press the key symbol.
    • To silence or unsilence a cordless phone, long press the bell symbol.

To open the gates and the lobby glass door

  • Scenarios:
    • SCENARIO 1: When the cordless phone rings, lift it from its charger (or press phone button), then continue below…
    • SCENARIO 2: Without the phone ringing (for example, you see a familiar person at the gate, or someone calls your cel and asks you to open the gate), dial 115, then continue below…
  • You will hear the background noise from the road. You may now talk with the person at the gate. Tell him or her that you will also open the lobby glass door, and to enter the building directly without having to sound the buzzer or wait for you.
  •  Then press any of the numbers below:
    2 = open small gate (pedestrian)
    4 = open big gate (cars)
    3 = open lobby glass door (always press this too)
  • On the other hand, to open the big gate from the lobby without using the phone, press the switch outside the Portineria door, marked “Big Gate”.
  • TECHNICAL NOTE: The gate intercom (“citofono”) is assigned local phone no. 115. This is why by connecting to 115 from any Collegio telephone, even from individual rooms, one may open the small pedestrian gate (press 2), the big vehicular gate (press 4), and the lobby glass door (press 3) — for example while speaking via celphone with a friend at the gate.

Setting up the Cordless Phones

  • Up to six cordless handsets can be connected to the Beocom 6000 (pyramid) or to the Gigaset Go Box 100 base station. Make sure they are well charged, otherwise they cannot properly connect to the base or do other operations such as connecting the repeater.
  • PHONE SIGNAL FROM OUTSIDE LINE TO BASE: Line 402 from the Office is brought to the base.
  • PHONE SIGNAL FROM BASE TO HANDSET: Base stations usually have a call button (when pressed quickly) that doubles as a registering button (when pressed long).
    • To register each handset, follow its manual. For the Gigaset models, the steps on the handset are usually: Menu –> Settings –> OK –> Handset –> OK –> Register handset –> OK –> Enter the system PIN of the base station (default is 0000) –> OK
    • Numbers are assigned to the handsets according to sequence of registration (1 to 6). If a handset malfunctions and is discarded, it can be de-registered if there is such option in the menu of a functioning handset. Otherwise, it would be best is to de-register all handsets from the base, and register them again one by one.
    • To DE-REGISTER all handsets from the base: unplug the base, press and hold the call/registration button for five seconds while plugging it back. When the cordless’ call button is pressed, “Put into Base” could appear, meaning, they have to be registered to the base.
  • [IF REPEATER IS USED] PHONE SIGNAL FROM BASE TO REPEATER: To register the Gigaset Repeater 2.0 to the Beocom 6000 base, make sure to follow the instructions for manual registration, rather than automatic registration. TO SUMMARIZE (steps 1 and 2 may be interchanged, or done simultaneously by two persons), bring the repeater close to the base when setting up, then: (1) press the Beocom 6000 base (in between its contacts) five seconds; (2) unplug and replug the Gigaset Repeater, then press its back button five seconds; (3) on any of the previously registered cordless, press “2#” then the call button (or “3#”, etc., to register other repeaters).
    • When it is properly connected to the base, the Repeater’s left green light remains continuously on. Meanwhile, the Beocom 6000’s base’s red LED flashes (sometimes with green flashes).
    • The Repeater’s right green light makes single flashes when a cordless in use is connected to it rather than to the base. Though this might not always be the case; best is just to plug the repeater somewhere and try if the cordless handset has a dial tone.
    • Once in a while, the repeater might disconnect from the base (left green light is off). Just register it again.
    • This process could also work with other types of bases and repeaters – but best is to check their respective manuals.
  • [IF REPEATER IS USED] PHONE SIGNAL FROM REPEATER TO HANDSET: To register a handset to the repeater, go to an area beyond the base’s range, but within the Repeater’s range; there, switch the cordless off, and then on. At times, it might be necessary to repeat the registration of a handset to the Repeater – for example, after unplugging the Repeater, or after bringing the cordless back to the base’s range then to the Repeater’s range again.
    • if “Base” appears in cordless phones brought to the base, then check the repeater and the base whether they are properly connected
    • like any other electronics, the Repeater may hang; just register it again
    • in the past, a Beocom 6000 pyramid base was used; its button to register handsets is in front of the two charging contacts
    • a Gigaset Repeater 2.0 was also used to extend the cordless’s range, though now it seems unnecessary
    • the base used to be placed in the portineria (line 401), but the office (402) seems to be a better location
    • to avoid setting up new wires to bring the base to another location without phone outlet, an existing LAN cable and adaptor may be used instead: four wires for the network signal (limited to 100Gb) and two wires for the telephone signal
    • the deregistering method described above works for the Gigaset base, Beocom 6000 base and perhaps other bases as well
    • DECT base stations and handsets of different brands may be mixed

Prior step: connect AA-11RT interface (see manual for details)

  • enter “Autoconnect” Mode: call the extension on which AA-RT11 is installed, and dial “##”.
  • Press “1nnn#” (“nnn” corresponds to the extension in which the cordless handsets are connected).
  • Up to two other extensions may also be rung in sequence. Press “2nnn#” and 3nnn#” if desired.
  • Press “9” to end programming. (The settings are stored in a non-volatile memory and are not lost even in case of loss of power.)
  • In the porter centralino, divert all calls to the first extension (e.g., 402).


1. One of the cordless phones has not been hung up (i.e., remains open)

  • symptom: when someone rings from the gate, only the white citofono at the portineria rings, not  the cordless phones
  • symptom: there is no dial tone in any of the cordless
  • solution: check that all the cordless phones (and the fax machine if any), are properly hung up; To do so, dial each cordless phone’s number (press Int, then the Intercom no.) to see which one does not ring (it is the one not hung up)

2. “Base” appears in one cordless phone: switch the cordless phone off and on to register it to the base.

3. “Base” appears in all cordless phones: maybe the base is not properly connected to the phone line.

4. To locate a lost cordless, try calling it from another cordless; or press the call button on the base (this will ring all cordless phones).

5. If for any reason the base LED lights are not properly lighted (or continuously flash, etc.), just unplug and plug again.